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Committee Guidelines

Regional Vice Presidents and Country Correspondents Guidelines

Guidelines: Regional Vice President
Adapted from notes prepared by Jeff Hedenquist: August 17, 2002

The Bylaws of SEG state that the VP Regional Affairs "shall encourage the activities by the Regional Vice Presidents appropriate to the objectives of the Society". Regional VPs are expected to actively promote the SEG by seeking ways to serve SEG members in each region, so that the benefit of membership is much more than just receiving the journal and Newsletter. We also need to serve our profession in general, including the education of students and continuing training of professionals. This includes, but is not limited to the following:

  • Seek opportunities to use the SEG organization, with its global reach and modest financial backing, to promote economic geology through national organizations, particularly those without specific economic geology groups.
  • Help to organize and sponsor symposia at national meetings, and ensure these are advertised by SEG in the Newsletter.
  • Look for opportunities to run appropriate short courses or field trips, particularly in conjunction with national or international meetings. Where possible, leverage SEG support by working within established meetings and organizations. Aim for impact, value and quality for money spent, as we cannot do everything that needs to be done; we must set priorities.
  • Report on SEG and other economic geology functions in your region in a yearly column to the Newsletter. Also, ensure that someone who is intimately involved with exploration in your region summarizes, at least on a yearly basis, new discoveries and activities. Coordinate this with the Newsletter via the Executive Editor, as there are already people responsible for some of the regions.
  • Promote SEG and the benefits of membership at appropriate venues, particularly by organizing an SEG booth at national and international meetings. The SEG banner, plus information on SEG, membership forms, and publication order forms, are available from the Executive Director. A selection of recent SEG publications can be sent as sample copies, and these displayed at future events. Staff the booth with other SEG members attending the meeting, or request local SEG Student Chapters to set up booths, where they exist.
  • Help to establish SEG Student Chapters at universities with strong economic geology programs. The Student Affairs Committee has funds to help support international field trips and other educational events by Student Chapters. Also, advertise the availability of Student Research Grants. They are available to support the fieldwork of full-time students in economic geology, based at any university in the world. Information and application forms for grants are available at the SEG web site under Students.
  • Apply for a Regional VP traveling lecturer, a specialist from your region to tour your region and lecture at academic institutions and professional gatherings. Also seek visits to your region by the International Exchange Lecturer and Thayer Lindsley lecturers.
  • Use your imagination on ways in which SEG can make a difference in your region.

In turn, the responsibility of the Vice President - Regional Affairs is to keep all Regional Vice Presidents informed of all SEG Council decisions and other matters that are relevant to each region, to help coordinate activities and communication, and to fund as much as possible good ideas for SEG investment in each region. The Vice President - Regional Affairs allocates some funding for each region each year, as seed money for events, etc., and in the case of special meetings, a Regional VP may request more funding by applying to the Vice President - Regional Affairs.

Guidelines: Country Correspondents
Adapted from the notes prepared by Jeff Hedenquist: October 12, 2001

The country correspondent system is designed to identify an SEG representative who will serve in countries with economic geology activities. These correspondents will liaise with their Regional VP, and will secure information on economic geology activities on a country basis, identify opportunities for SEG - such as participation in local meetings, and serve as intermediaries with local organizations. In turn, Regional VP’s and SEG headquarters will have a point of contact with members in a given country.

Country Correspondents will serve nominally for three-year periods and will be extended if they are effective and terminated if not. Where necessary, country correspondents can apply for membership subsidy, and this is foreseen to be the principal use of such support, in return for which SEG will receive regular country reports.