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Operations Guidelines

Introduction

This guide to the operation of student chapters of the Society of Economic Geologists (SEG) is for use by the student chapter and the chapter sponsors. A strong student program, involving both graduate and undergraduate students, is a vital part of the overall operation of the Society. Questions and situations not covered in this guide should be referred to the Chair of the SEG Student Affairs Committee for resolution.

Objectives of the Society of Economic Geologists

  • To advance the science of geology through the scientific investigation of mineral deposits and mineral resources and the application thereof to minerals exploration, mineral resource appraisal, mining, and mineral extraction endeavors
  • To disseminate basic and applied scientific information arising from investigations of mineral deposits and mineral resources through Society publications, meetings, conferences, symposia, field trips, short courses, workshops, and lecture series.
  • To advance the status of the profession of economic geology and maintain a high professional and ethical standard among Society members.

Affiliation with SEG

Students desiring to form a new or reactivate a dormant student chapter of the Society of Economic Geologists must adopt and agree to abide by the Student Chapter Bylaws, and submit a request for such affiliation to the Chair of the SEG Student Affairs Committee (SAC) for review and endorsement. Please refer to the Student Chapter Checklist to establish a new or reactivate a dormant SEG Student Chapter. Upon endorsement of the SAC, the request is forwarded to the SEG Executive Director for review and approval by the SEG Executive Committee. Students holding a position on the Executive Committee for the Student Chapter must be SEG student members in good standing for the time they are in office. Student Membership in SEG is not a requirement for general membership in the Student Chapter, but is encouraged.

Membership Requirements

SEG Student Chapter Members

Any student in good standing and studying one of the earth sciences is eligible for membership in the SEG Student Chapter at that institution.

SEG Student Membership

An applicant for Student Membership in SEG must be a full-time student in earth science at a degree-granting college or university and must be sponsored by a Fellow of the Society or by the Head of the Earth Science Department.

SEG Membership

An applicant for Membership in SEG must hold at least a bachelor's degree or equivalent, with a major in geology or one of the earth sciences from a degree granting college or university and must be engaged in research or exploration related to the geology of mineral deposits, or be engaged in teaching geology. A Member enrolled as a graduate student in geology is eligible for Student Chapter membership.

Benefits of SEG Student Chapter and SEG Memberships

  • A student chapter member has the opportunity to participate in Student Chapter activities, including field trips, seminars and other activities organized by the student chapter, typically with financial assistance provided by SEG. Commonly these events are attended by professional economic geologists from industry, government and other academic institutions.
  • Through its activities, the Student Chapter provides direct access to the economic geology community at large for its members who as individuals might not otherwise have such opportunities.
  • Student Chapter members may develop leadership and management skills through participation in Chapter activities.
  • Online access to the journal, Economic Geology, published eight times a year, is provided to all SEG Students Members, as a benefit of membership. The journal is recognized as the foremost publication of its kind in the world.
  • The SEG Newsletter is published quarterly for the entire SEG membership. The Newsletter presents features of current interest to economic geologists, contains news of Society affairs around the world, and announces upcoming events.
  • All SEG members may purchase SEG publications at discounted prices. Members pay reduced registration fees at SEG meetings, including those held in conjunction with other organizations. Registration fees for Student Members are generally lower than those for members, and significantly lower than those for non-members.
  • Student Members have all the benefits of SEG membership, but do not vote on matters affecting the SEG Constitution, and may not hold elective office or sponsor candidates for membership. Student Members may serve on SEG Committees on the same basis as SEG Members or Fellows.

Student Chapter Operations

Operations of a Student Chapter are under the direction of the Chapter Executive Committee which consists of the four elected officers—President, Vice President, Secretary and Treasurer—and Student Chapter Sponsors. Committees necessary to implement chapter activities may be appointed by the Chapter President.

Meetings should be held at least monthly during the academic year. Business may be transacted at these meetings provided a quorum is present. The vitality of a Student Chapter is generally proportional to the quality of its programs. Student programs may be drawn from many sources, including local faculty, graduate students, and representatives from industry, government agencies, and other academic institutions. Student Chapters have commonly participated in joint programs of mutual interest with other geologic organizations, and have sponsored special seminars, symposia and field conferences.

Chapters are required to submit an Annual Report Form and Student Chapter Membership Information Form to SEG each September 30th; failure to do so could compromise eligibility for Student Chapter funding support as well as a chapters active status.

As SEG is a non-profit organization, registered as a 501-(c)(3) organization under the code of the U.S. Internal Revenue Service, SEG student chapters are prohibited from engaging in any activities where "profits" or surplus proceeds are distributed to officers, shareholders, partners, individuals or others, rather than to the organization for future use for scientific or educational purposes.

The Student Chapter may set annual dues for membership in the Student Chapter, providing that the amount of any such dues shall be approved by a majority of the Student Chapter members.

Student Chapter Stewart R. Wallace Funding Support

Student Chapter funding support is available from the SEG Stewart R. Wallace Fund. Wallace was a renowned exploration geologist whose discoveries included the Cereso Ridge molybdenum deposit at the Climax and Henderson Mines in Colorado. Read the article from the July 2009 SEG Newsletter about Stewart R. Wallace and his significant impact on the Society. Through his legacy, funds are available via the Stewart R. Wallace Fund. Active Student Chapters may submit a request for funding for field-based educational activities. Applications are accepted twice per year, April 30 and October 31, however a chapter may only be awarded funding once per calendar year.

Student Chapter Faculty Sponsor/Advisor

Continuity of a Student Chapter depends on having an active Faculty Sponsor/Advisor, who must be an SEG Fellow, and who provides advice and guidance to the Student Chapter. The Faculty Sponsor/Advisor assures that the Student Chapter functions within the parameters of the SEG Constitution and the SEG Bylaws, and provides a repository for the Chapter's records and funds at times when the host institution is not in session.

Local SEG Sponsor/Advisor for a Student Chapter

The Student Chapter will propose an SEG Fellow not affiliated with the Student Chapter's institution to act as a Local Sponsor/Advisor. This Sponsor/Advisor will work with the Faculty Sponsor/Advisor to assure that the operations of the Student Chapter conform with established SEG policies and standards. If the nearest SEG Fellow not affiliated with the institution is too distant to provide support to the Chapter, this requirement may be waived, upon request, to the Student Affairs and SEG Executive Committees.

Student Chapter Support/Downloads