Payment Policy

Payment is due within 7 days. If you are registering within 30 days of the conference, payment is due now. If transferring money internationally please ensure that you add the international transaction fee to your payment. Accounts that are not paid before the conference will incur a $100 processing fee. All accommodation accounts must be settled on checkout.

If you apply for SEG membership after registering for the conference as a non-member, you may be eligible for a $100 refund. To be considered, you must select the “Electronic Only” member category on the SEG application. All cases are subject to individual review. Apply for membership at www.segweb.org/join and, if you are accepted, forward your “SEG Welcome” email with request to jeffdoyle@segweb.org.

Confirmations and Tax Invoices

A tax invoice/confirmation will be e-mailed once your registration has been processed. All prices are quoted in United States dollars (USD).

Registration Cancellation Policy

For the conference, workshops, and field trips, cancellations that are notified in writing by August 15, 2019, will be eligible for a refund less 25%. Cancellations notified after this date will not be eligible for any refund, however another person may attend in your place.

It is the responsibility of each registrant to aquire all necessary travel documents to attend the conference and activites.

All conference field trip attendees will be required to sign a waiver. Failure to sign will result in cancellation of your trip at no refund.

Insurance

The registration fees do not include insurance of any kind. Participants are advised to take out personal insurance, including coverage for travel, accommodation, and personal possessions. Neither the Organizing Committee nor Conference Organizer covers individuals against the cancellations of bookings for any reason including cancellation or postponement of the conference or for theft or damage to belongings.

Conference Cancellation or Postponement

The members of the Organizing Committee and Conference Organizer do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable, or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organization.

Expected Behavior

• Be respectful, considerate, collegial, and collaborative.
• Communicate in a civil manner, critiquing ideas rather than individuals.
• Avoid personal attacks directed toward others in attendance.
• Obey the rules and policies of the meeting venue and hotels.
• Alert meeting security personnel, SEG staff, or SEG leadership if you notice anyone in distress, or detect a dangerous, or potentially dangerous, situation.

Unacceptable Behavior Includes But is Not Limited To:

• Harassment, intimidation, discrimination, or threatening actions.
• Physical or verbal abuse of any attendee.
• Disruption of any presentations.
• Audio/video recording of any presentations without permission from SEG.
• Inappropriate use of sexual images in public spaces or in presentations.

Consequences of Unacceptable Behavior

• Anyone requested to stop unacceptable behavior is expected to immediately cease and desist.
• Actions may include immediate removal from the venue without warning or refund.
• SEG reserves the right to prohibit attendance by offenders at any future SEG meeting or other SEG-sponsored event.