Executive Committee Guidelines
The Executive Committee directs, either separately or in conjunction with the council, the affairs of the Society during the interval between regularly scheduled meetings of the Council. The Executive Committee may direct all functions of the Society, except those expressly reserved to the Council in the SEG Bylaws.
Composition and Term
The Executive Committee shall consist of the President, who shall be Chair, Vice President, President-Elect, Past President, Past Vice President, Vice President for Regional Affairs, Executive Director, Treasurer, and the Chair of the Publications Board. The President of the Society of Economic Geologists Foundation shall be an ex officio voting member of the Executive Committee. In a de facto sense, all members of the Committee are ex officio and leave the Committee upon completing the terms for which they were either elected or appointed.
The Chair is responsible for the following:
- Prepares the agenda for Committee meetings with the assistance of the Executive Director. Any committee member may introduce items for the agenda.
- Presides over committee meetings, guides discussions, and calls for votes on issues.
- Prepares and submits reports to the Council with the assistance of the Executive Director, including requests to ratify any actions taken by the committee, as soon as possible after committee meetings.
- Handles all matters, with the advice and assistance of the Executive Director, arising between regularly scheduled meetings of the Council by calling meetings of the Executive Committee or, if possible, resolving issues by telephone, fax, or e-mail polls of the Committee members. All resulting actions will be recorded and communicated to the involved parties by the Chair or Executive Director. These actions are then submitted to the Council for ratification at its next regularly scheduled meeting.
- The Executive Committee directs the affairs of the Society (see “ Committee Purpose” above).
- After screening and approval by the Fellowship Admissions Committee and the Society membership, the names of applicants for fellowship are submitted to the Executive Committee for final approval. ”One adverse vote by the Executive Committee shall cause an applicant’s name to be placed upon the table without prejudice, and such applicant’s name may be brought up for reconsideration at the next stated meeting of the Council.” (Article III. Membership, Section 1. Fellows).
- The Executive Committee is authorized to approve those members appointed to the Nominating Committee and the Committee on Committees by the President-Elect. (Article IX. Committees, Section 1.) This approval process must be completed immediately after receiving the roster on January 31 of every year.
- The Executive Committee reports to the Council and takes actions and resolves issues to a degree that will only require ratification by the Council.
- Policy matters are screened by the Executive Committee before presentation to the Council for consideration and action. They may be referred to the Council without comment or with a specific recommendation.
- The Executive Committee deals directly with other SEG committees when acting for the Council on matters that require prompt action. In such instances, the Executive Director communicates the Executive Committee’s actions to the appropriate committee chair.
- January 1: Executive Committee members in place for new Society year.
- Following January 31: All new members of the Committee on Committees must be approved by the Executive Committee.
- January–December: Applicants for fellowship must have final approval from Executive Committee.
- Fall: The Executive Committee convenes prior to any regularly scheduled council meeting.
- Spring: The Executive Committee convenes the day prior to any regularly scheduled council meeting.
- Unknown Dates: The President may schedule Executive Committee meetings at various other times during the year as deemed necessary.