Payment is due within 7 days. If you are registering within 30 days of the conference, payment is due now. If transferring money internationally please ensure that you add the international transaction fee to your payment. Accounts that are not paid before the conference will incur a $100 processing fee.
Confirmations and Tax Invoices
A tax invoice/confirmation can be emailed to you once your registration has been processed. All prices are quoted in United States dollars (USD).
Registration Cancellation Policy
For the conference, field trips, and workshops, cancellations that are notified in writing by June 30, 2023, will be eligible for a refund less 25%. Cancellations notified after this date will not be eligible for any refund, however another person may participate in your place. Contact firstname.lastname@example.org
SEG reserves the right to cancel field trips or workshops for any reason, including but not limited to low registration rates and unforeseen events such as infectious disease, industrial disruption, or a naturally occurring disaster. Should cancellation become necessary, SEG will fully refund registration fees paid in advance for the event.
The registration fees do not include insurance of any kind. Participants are advised, if applicable, to take out personal insurance, including coverage for travel, accommodation, and personal possessions. Neither the organizing committee nor conference organizer covers individuals against the cancellations of bookings for any reason including cancellation or postponement of the conference or for theft or damage to belongings.
It is the responsibility of each registrant to acquire all necessary travel documents to attend the conference and activities, if applicable.
Conference Cancellation or Postponement
The members of the organizing committee and conference organizer do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable, or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.
In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organization.